Permissions

Overview

WallJobs AI uses role-based access control (RBAC) to manage what users can see and do. Permissions are granted through roles at both organization and workspace levels, providing flexible control over your recruiting operations.

Key principles:

• Least Privilege - Users get only the access they need
• Role-Based - Permissions assigned through predefined roles
• Hierarchical - Organization roles cascade to workspaces
• Auditable - All access and actions are logged

Permission Model

Permissions flow from organization to workspace:

Organization-Level Permissions

Control access to organization-wide resources:

• Billing and subscription management
• Member invitations and management
• Workspace creation and deletion
• Organization settings and security
• Credit allocation and monitoring

Workspace-Level Permissions

Control access within specific workspaces:

• Contact viewing and editing
• Search execution
• Shortlist management
• Sequence creation and execution
• Workspace settings and templates

Feature Permissions

Different roles have access to different features:

Search

Contacts

Shortlists & Sequences

Data Visibility

Beyond permissions, visibility rules control what data users can see:

• Workspace Isolation - Users only see data from workspaces they have access to.
• Contact Privacy - Email and phone numbers can be restricted to admins only (configurable).
• Activity Attribution - All actions show who performed them.

Custom Roles (Enterprise)

Enterprise customers can create custom roles with granular permissions:

1. Go to Settings → Organization → Roles
2. Click Create Custom Role
3. Name the role and add a description
4. Select individual permissions from the list
5. Save the role

Custom roles can combine any permissions, allowing you to create roles like:

• Sourcer - Can search and add to shortlist, but not send sequences
• Hiring Manager - Can view shortlists and notes, but not edit contacts
• Data Analyst - Can export data and view reports, but not take actions

Audit Logs

Track all permission-related activities in the audit log:

• Member additions and removals
• Role changes
• Workspace access grants and revocations
• Login attempts (successful and failed)
• Sensitive data access (contact details, exports)

Accessing Audit Logs

1. Go to Settings → Organization → Audit Log
2. Filter by date, user, action type, or resource
3. Click any entry to see full details
4. Export logs for compliance or analysis